Administrative Professional

Administrative Professional

Himmelwright, Huguley & Boles is seeking a friendly, organized, and proactive Administrative Professional to join our growing accounting firm. This full-time position plays an important role in supporting our clients, accounting professionals, and day-to-day operations in our Opelika office.

The ideal candidate enjoys working with people, pays close attention to details, and can confidently manage multiple priorities in a busy professional environment. Accounting experience is not required, but the candidate must be comfortable learning new technology, processes, and terminology.

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Duties & Responsibilities

Key Responsibilities

Greet clients and visitors and provide a welcoming, professional experience
Answer and direct incoming telephone calls
Schedule and coordinate client appointments and internal meetings
Manage calendars and assist professionals with scheduling and follow-up
Receive, organize, scan, and route client documents
Maintain accurate client information and update workflow systems
Assist with onboarding new clients and collecting required information
Prepare correspondence, reports, engagement letters, and other documents
Monitor accounts receivable and assist with client billing and payment follow-up
Order office supplies and help maintain an organized, efficient office
Assist with bookkeeping or other accounting-related work based on experience and interest
Provide general administrative support to firm professionals and team members

Tax Season Responsibilities

During tax season, this position is an essential part of moving tax returns efficiently through the firm’s preparation, review, and delivery process. Responsibilities include:

Check tax returns into the firm’s administrative workflow after preparation and review
Verify that required documents, signatures, payment instructions, and supporting materials are included
Assemble completed individual and business tax returns according to firm procedures
Prepare returns for secure electronic delivery, mailing, pickup, or in-person delivery
Contact clients when returns are ready and provide clear instructions for accessing or receiving them
Update return statuses accurately throughout the process
Assist with extensions, tax organizers, client document intake, and deadline tracking
Help manage the increased volume of telephone calls, emails, appointments, and client activity during filing deadlines
Maintain accuracy, confidentiality, and a high level of client service during fast-paced periods

Preferred Knowledge, Skills, & Abilities

Friendly, dependable, energetic, and proactive
Strong attention to detail and commitment to accuracy
Able to manage multiple projects, interruptions, and competing deadlines
Comfortable working in a fast-paced, deadline-driven environment
Strong written and verbal communication skills
Professional and courteous when working with clients and coworkers
Comfortable using technology and learning new software programs
Proficient with Microsoft Outlook, Word, and Excel, or able to learn them quickly
Able to handle confidential financial and personal information with discretion
Willing to take ownership of assigned tasks and follow them through to completion
Previous administrative or professional-office experience is preferred
Experience in an accounting, legal, financial, or other client-service environment is a plus

Junior Internship – Spring 2027

Himmelwright, Huguley & Boles is hiring a junior intern for Spring 2027. As a junior intern, you will assist the tax department and admin as needed. You’ll gain real world experience in accounting and receive hands-on training and mentorship.

What We Offer:

Hourly pay with no expected overtime
Ongoing Training and Mentorship
Weekly Catered Lunches
Hands-on, real-world experience at a public accounting firm during busy season

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Duties & Responsibilities

Available to work 20 hours per week.
Attend professional development and training sessions.
Sort client-supplied tax documents, enter prior year information in firm software, and assist with assembling completed tax returns.
Develop and maintain a good working relationship with clients to enhance client satisfaction and work with management and staff at all levels to perform services successfully.

Preferred Knowledge, Skills, & Abilities

Strong written and verbal communication skills that are effective and professional with both clients and team members
Ability to follow instructions as directed
Ability to interact with multiple clients on multiple aspects of their operations
Ability to work effectively in a team setting
Take appropriate actions without being asked

Tax Internship – Spring 2028

Himmelwright, Huguley & Boles is hiring a tax intern for Spring 2028. As a tax intern, you will work within the tax department to assist in preparation of tax returns. You’ll gain real world experience in accounting and receive hands-on training and mentorship.

What We Offer:

Hourly pay with no expected overtime
Ongoing Training and Mentorship
Weekly Catered Lunches
Hands-on, real-world experience with the entire tax process – from sorting client-supplied tax documents to preparing the return

Email Resume +

Duties & Responsibilities

Attend professional development and training sessions.
Work with clients and other employees in the preparation of tax returns using firm software and processes.
Increase knowledge of tax concepts including individual taxation, pass-through entity taxation, tax planning and research.
Develop and maintain a good working relationship with clients to enhance client satisfaction and work with management and staff at all levels to perform services successfully.

Preferred Knowledge, Skills, & Abilities

Strong written and verbal communication skills that are effective and professional with both clients and team members
Ability to follow instructions as directed
Ability to interact with multiple clients on multiple aspects of their operations
Ability to work effectively in a team setting
Take appropriate actions without being asked